Towards the end of our season last year, we asked passed couples and fellow vendors what they wish they had on their wedding day and so many people (brides and vendors alike) expressed some iteration of wishing the morning felt more relaxed. We found that many brides (h+h brides and others!) felt that they were answering questions about the timeline, gathering small items and details, and doing small managerial tasks throughout the wedding morning. One bride even said "I wish no one asked me questions!". Similarly, hair and makeup artists, photographers, and florists echoed that they wished someone was onsite keeping everything on time and troubleshooting things as they happened. They wanted a point person from the planning team that could give them directions to the hotel room, gather all the flat lay details, or help them find an extension cord! In absence of a planner or point person, your vendors become the time-keeper, people manager, and problem solver. At hand+heart, we truly believe that we work with incredible vendors and we want them to be able to fully immerse themselves in their craft and expertise! So, to address all this wonderful feedback, we created our new position: hand+heart Morning Coordinator.
At hand+heart we know that the morning of the wedding day is filled with excitement, anticipation, and a whirlwind of activity. Between hair and makeup, last-minute details, and keeping everyone on track, those early hours can feel both joyful and chaotic. That’s where our Morning Coordinator steps in, providing personalized support and making sure the the wedding morning is stress-free, relaxing, and FUN!
What Does Our Morning Coordinator Do?
A Morning Coordinator is dedicated to making sure the morning runs smoothly. They arrive before hair and makeup and assist the stylists with parking, loading in, setting up, and making sure the getting ready space has everything needed for hair and makeup (chairs, good lighting, accessible outlets, floor length mirrors, etc. ). They are the point of contact for all of your vendors in the morning, so you don't have to deal with last minute parking issues, traffic delays, questions about timing, etc. You get to relax and enjoy the morning, knowing that our coordinator is there to put out all the fires, small and big!
Coordinate Hair, Makeup, and Other Vendors: The Morning Coordinator manages the schedule, ensuring hair and makeup run on time so everyone is ready as planned. They also handle any setup needs from other vendors that may be arriving early. Hair and makeup artists are given the phone number of the Morning Coordinator so that they can be in contact upon arrival, without ever having to contact the bride!
Manage the Timeline: It’s easy for the morning hours to fly by, so the coordinator keeps track of timing, gently guiding everyone to stay on schedule without feeling rushed.
Assist with Personal Details: From steaming dresses and pressing suits to tracking down that favorite coffee order or tending to any special requests, your Morning Coordinator ensures all those “little things” are taken care of. Need a lunch order picked up? Some extra ice for the champagne? Straws so you don't ruin your lipstick? Our Morning Coordinator has got you! On-site with our Mary Poppins bag of goodies, they are prepared for whatever emergency comes their way!
Communicate with the Main Coordinator or Planner: The Morning Coordinator stays in close contact with the lead planner to make sure any last-minute changes are communicated seamlessly. This way, both the couple and vendors are all on the same page.
Be There for the Unexpected: The morning can bring unexpected twists, from wardrobe malfunctions to extra guests arriving early. Our Morning Coordinator has the expertise to handle these surprises, allowing the bride to focus on relaxing!
Why a Morning Coordinator Matters
Wedding mornings should be about getting prepared for one of the most exciting, fun, emotional days of your life, not stressing over timing or details. A Morning Coordinator allows you to truly soak in the experience while they take care of the rest. No more delegating tasks and errands to your bridesmaids! You’ll have peace of mind knowing an experienced professional is there to make the morning unfold smoothly so you and your friends can focus on FUN!
Whether you’re dreaming of a quiet, relaxed morning or a bustling start to your big day, our Morning Coordinator service is designed to fit your unique needs. Let us make those early hours as perfect as the celebration that follows!
Ready to learn more? Reach out to Hand and Heart Events, and let’s bring peace, preparation, and a touch of magic to your wedding morning!
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